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Arqus Open Science Award 2025/26 - Application Form


Welcome!

If you are an early-career researcher (ECR) of one of the Arqus Alliance universities, you are eligable to apply for the Arqus Open Science Award 2025/26.

The Arqus Open Science Award, an initiative led by the CoP Open Science Ambassador Network, is designed to recognize and promote contributions by early-career researchers that exemplify the core principles and practices of Open Science. The award seeks to highlight research efforts that promote transparency, collaboration, accessibility, and reproducibility in scientific inquiry.

If you have questions regarding the application, please contact Hilmar Brohmer from the organizing committee: hilmar.brohmer@uni-graz.at


Criteria that the ECR must fulfill:

  • Doctoral student or early post-doc (submission of this form max. four years after obtaining the PhD)
  • Currently affiliated with one of the Arqus universities
  • Primary or significant relative contribution in this project or the relevant research activity (e.g., high involvement compared to other collaborators in the described Open-Science activity)
  • Contact details of your supervisor / principal investigator / head of the department to ensure you are part of the employed at a research department

Note: Teams of equally responsible ECRs can also apply for this award.


What kind of Open-Science related work can be submitted?

Original peer-reviewed research article with elaborate Open-Science practices (for reproducibility and transparency). Example 1: you preregistered your study with a peer-review (registered report), used open-source software or made your data and materials, including relevant meta data, openly (FAIR) available on a repository; Example 2: You conducted and coordinated a study across multiple labs and ensured that all labs follow standardized procedures in data collection. Later, you made your data and materials openly (FAIR) accessible.

Development of open software, hardware, or infrastructure. Example 1: You developed a statistical software (e.g., a package in the the statistics software R) to make certain complex analyses or data processing much easier and you made it available on a code repository (e.g., on github); Example 2: You developed a tool to integrate and standardize several data formats in your field and you made it openly accessible.

A citizen-science research project with high involvement of the target group and a reusable output. Example 1: You conducted a project within a high-school class, where you investigated if pupils learn faster with a new tool. You collaborated with the teachers to develop the tool, drawing from their practical experience. Example 2: You reached out to a subgroup in the society to investigate their recycling behavior. You involved the stakeholders in regular group meetings and they helped you making the results understandable to the peers.

Please describe your project on the next page, including its contribution for open science, accessibility and broader benefits, as well as your personal initiative and challenges you overcame.

Arqus Open Science Award (AOSA) – Data Protection Declaration


The Arqus Open Science Award designed by the Arqus partner universities. As joint controllers, the members of the Arqus European University Alliance (University of Granada, University of Graz, Leipzig University, University of Lyon 1, Maynooth University, University of Minho, University of Padua, Vilnius University, University of Wroclaw) take data protection very seriously and will treat your personal data confidentiality and in accordance with the legal requirements
In accordance with Regulation (EU) 2016/679 (General Data Protection Regulation – GDPR), we would like to inform you about the processing of your personal data in the context of your application for the Arqus Open Science Award for PhD Students and Postdocs.

1. Controller and Data Protection Officer
The controller responsible for processing your personal data are:
Hilmar Brohmer & Hildrun Walter
The designated Data Protection Officer (DPO) at the coordinating AOSA can be contacted via:
Email: hilmar.brohmer uni-graz.at

2. Purpose of Data Processing
Your personal data will be collected and processed exclusively for the purpose of administering and evaluating your application for the Arqus Open Science Award. This includes:

  • Receiving and assessing submitted application materials.
  • Communicating with applicants regarding the outcome of the selection process.
  • Documenting and promoting the awarded projects and researchers within the Arqus Alliance communication channels.

3. Legal Basis for Processing
The processing of your personal data is based on:

  • Art. 6(1)(b) GDPR – processing is necessary for the performance of a contract or pre-contractual measures.
  • Art. 6(1)(e) GDPR – processing is necessary for the performance of a task carried out in the public interest.

4. Categories of Data Processed
The following categories of personal data will be processed:

  • Personal identification data (e.g., name, contact details, institutional affiliation).
  • Curriculum vitae and academic background.
  • Information related to your open science activities (e.g., links to publications, datasets, repositories).
  • Any optional data submitted as part of your application.

5. Recipients of Data
Your data may be shared with:

  • Members of the Arqus evaluation and selection committees.
  • Representatives of Arqus partner universities involved in the coordination of the award.
  • Communication teams for promotional purposes (only for successful candidates, and with explicit consent where necessary).

Data will not be transferred to third parties outside the Arqus Alliance without your prior consent unless required by law.

6. Storage Period
Your data will be stored only for as long as necessary to achieve the purposes for which it was collected and to comply with legal obligations. Application materials from non-selected candidates will be deleted within 12 months following the conclusion of the selection process.

7. Your Rights
As a data subject, you have the following rights under the GDPR;  these rights can be exercised by emailing: hilmar.brohmer uni-graz.at

  • the right of access to the personal data in question (Article 15, GDPR),
  • the right to rectification (Article 16, GDPR) or erasure (Article 17, GDPR) or restriction of processing (Article 18, GDPR),
  • the right to data portability (Article 20, GDPR),
  • the right to object (Article 21, GDPR),
  • the right to withdraw consent (Article 7(3), GDPR), which shall not affect the lawfulness of processing based on consent before its withdrawal.

You furthermore have the

  • right to lodge a complaint (Article 77, GDPR),t with a supervisory authority.

Declaration of Consent
By submitting your application for the Arqus Open Science Award, you confirm that you have read and understood this Data Protection Declaration. You agree to the processing of your personal data for the purposes described above.

 
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